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Chaudhary Brahm Prakash Ayurved Charak Sansthan
Hostels

RULES AND REGULATIONS FOR HOSTEL RESIDENTS

Students  staying  in  the  Hostel  would  be  required  to  comply  with  all  the  rules  and regulations listed below:

1.  HOSTEL MANAGEMENT

1.1      The following officers constitute the Hostel Management committee (HMC):

a) The Director/Principal

c) Chairman – Students welfare Committee

d) The Administrative Warden

e) Asst. Wardens

f) Student Representative (to be nominated by the Wardens)

1.2      The students can approach primarily to the Warden, or   through Warden to the Director/ Principal for help, guidance and   grievances. Representations to higher officers must be forwarded through   proper channel.

2.  ACCOMMODATION

The Institute maintains three separate hostels viz.  Girls’ hostel,   Boys’ hostel, and International Students’ Hostel for the UG scholars   within the campus.

2.1         Hostel accommodation is available to B.A.M.S Students./   Internees/ Nursing staff/.The  rooms will be allotted for a maximum   period 5 ½ (4 ½ + 1 ) year only. Only in exceptional case it will be   extended for those who have yet to clear their examination.

2.2         Hostel fee has to be paid once a year at the time of   admission. The defaulters can pay the fees along with a fine of Rs.   10/-per day till 15 days from the last date prescribed for the same. In   case the hostel fee and other charges along with fine are not paid by   the due date, overstay shall be treated as unauthorised occupation of   the room and the action in accordance with rules shall be taken.

2.3         The resident shall have to vacate the room within 7 days   of the expiry or completion of his/her Academic programme. In case   he/she does not vacate the accommodation, notice of 7 days shall be   served and on the expiry of notice period the room shall be broke opened   in the presence of Warden & Asst. Warden of the respective Hostels.   An inventory of the articles of the allottee shall be prepared and   Warden will take over the charge of such articles of room to be further   submitted to the Central Store of the Institute. A penalty of Rs 100/-   per day along with room rent shall be charged for over stay.

2.4         Rent, charges, penalty is subject to revision from time   to time. The hosteller will pay the amount as per the latest revisions.

2.5         An allottee of a room shall not sublet his/ her room even   for a short period to another student either on paid or unpaid basis.

2.6          An allottee of a room should not exchange his/ her room   with another resident under any circumstances except with the prior   written permission of the Warden.

3.  CONDITIONS OF ALLOTMENT

3.1.       At the time of admission of a student to the hostel each   resident is required to submit a duly completed Hostel Allotment Request   Form (Annexure-I) whereby he/she has to promise to abide by all the   rules and regulations for the hostel residents.  The telephone number of the parent with STD code/mobile no. must be provided.    Local Guardian’s address and phone number is optional. Email of the   parent (if available) should also be provided. Any change of address /   telephone number of the parent / local guardian, at any point of time,   has to be intimated to the hostel office in writing, at once. Parents/ Guardians have to accompany their ward at the time of admission.

3.2         The Hostel Management will generally provide minimum   furniture and fittings for each room consisting of one each of cot,   table, chair, ceiling fan and, a tube light fitting and additional   furniture’s as per availability in the Institute.

3.3         Rooms once allotted to the students for an academic year will not be changed except on special situations.

3.4         The Warden / Asst. Warden, in case of non-availability of rooms, can allot more than two students per room.

3.5         If the status of any student changes during the period of   stay in the hostel, he/she is required to inform the Warden   immediately  and  should  vacate  the hostel  if  the  Warden/ Asst.   Warden finds  that  he/she  is  not eligible for hostel accommodation.

3.6         The students are entitled for accommodation in the hostel   as long as they are full time registered students. Accommodation will   not be provided to any student whose registration is cancelled. Any   student who is removed from the Rolls of Institute will automatically   cease to be a member of the hostel.

3.7         Before vacating the rooms, the students should fill up   the Room Vacating Slip. The furniture, electrical installations, bedding   etc provided at the time of admission should be handed over intact to   the authority, before leaving the hostel.

3.8         If a student is allotted a room in the hostel, the   charges are payable for one professional year, if he/she vacate the   hostel in the middle of the course, the refund of the charges paid by   them is not permissible. If they wish to come back to the hostel during   the course at a later date, then the full year charges are payable once   again.

CODE OF CONDUCT (GENERAL RULES)

4.1         All residents are required to maintain standards of   behaviour expected of students of a prestigious Institution. They are   expected to behave courteously and fairly with everyone both inside and   outside the campus. Any activity which adversely affects the general   discipline of the hostel will be viewed seriously. All residents are required to carry their valid Identity Cards issued to them by the Institute. Identity   Card can be asked to be shown by the student by any competent authority   including security guards at the entry gate of the institute as well as   hostel.

4.2         No resident shall remain absent from the hostel during night without written permission of the Warden.

4.3         Every resident has to follow timings for reporting back to the hostel.

Girl’s –                                                                     Boy’s-

Winter (1 Oct. to 30 Mar.)  – 6.30 p.m.       Winter (1 Oct. to 30 Mar.)  –

Summer (1 Apr. to 30 Sept.) – 7.00 p.m. Summer (1 Apr. to 30 Sept.)-

Gates of Girl’s hostel will remain locked during 7.00 p.m.to 5.00   a.m. Entry of residents during these hours will be regulated through   valid Out pass/ permission of concerned Hostel Warden. Out pass during   week days will not normally be given unless there is an emergency. Delay   in returning back for any reason whatsoever must be notified to the   Warden immediately and his/her permission sought.

4.4         Ragging of students is strictly prohibited and punishable under Law.

4.5         The resident of a room is responsible for any damage to   the property in the room during his / her occupancy of that room. In   case of damage to or loss of hostel property the cost will be recovered   from the students responsible for such damage or loss,  if  identified,    or  from  all  the  students  of  the  hostel,  as decided by the   Warden.

4.6         The rooms, common areas and surroundings should be kept clean and hygienic.

4.7         Writing on doors, walls, furniture’s, switch plates etc. in the hostel premises is strictly prohibited.

4.8         Intoxicants, Liquors, tobacco, explosives, weapons,   obscene materials etc. are not allowed to be kept/ stored by the student   in the room/hostel premises.

4.9         Students shall not hold any meeting, gathering or   organize any collective activity inside/outside the hostel without the   written permission of the Warden.

4.10      Use of Loud speakers in the hostel is prohibited. However   on special occasions it may be done with prior permission of the   Director on recommendation of the Warden.

4.11      Celebration of parties, playing with dry/wet colours/ plain   water in the hostel premises as well as in the Institute Campus is   strictly prohibited. However an event may be organised in a specified   area inside the campus with prior permission the Director on   recommendation of the Warden.

4.12      Students should not avail services from unauthorized   personnel and only authorized dhobis, barbers and tailors will work in   the hostel premises. Members of the mess staff should not be allowed to   enter the hostel rooms on any account.

4.13      The residents of the hostel are responsible for the safe   keeping of their personal belongings. They are advised to keep under   lock (preferably a branded one) all valuable items such as Laptop,   Mobile Phone, etc. and lock the room even when they are out for a short   period. The hostel administration will not be responsible in case of any   loss or damage to such belongings.

4.14      During the Institute timings, the students should   invariably be in their classes/ library/computer lab except those who   are permitted to stay in their respective rooms by the hostel Warden due   to sickness.

4.15      A student falling sick or feeling symptoms of sickness   should report to the hostel Warden. First Aid is available with the   Warden.

5. USE OF APPLIANCES

5.1The use of electrical appliances such as immersion heaters,   electric stove / heaters / electric iron is strictly prohibited. Private   cooking in the hostels student’s room is strictly forbidden. Such   appliances if found will be confiscated and a fine will also be imposed.

5.2Playing music at high volume which may cause inconvenience to   other occupants is not allowed.  Use of personal TV and VCD / DVD is   strictly prohibited.

5.3While leaving the rooms, lights, fans, water taps etc. should be   switched off. Violation will attract suitable penalty and punishment as   decided by authorities.

6.  VISITORS & GUESTS-

6.1 Usually no Guest is permitted to stay in the hostels. However   under special circumstances they may be allowed to stay for not more   than 48 hrs. with prior written permission of the Warden.

6.2 Hostel visiting hours for Parents/ local guardians are 4:00 pm to   7:00 pm during the weekdays and 9:00 am to 4:00 pm during Sundays &   holidays. Nobody will be permitted to visit their wards beyond visiting   hours.

6.3 Guardians/ Parents/Visitors can meet their ward in the hostel in   the visitor’s room only. Nobody is allowed to enter beyond the reception   area of the Hostel.

6.4 No male visitor would be allowed inside the Girl’s Hostel.

6.5 All visitors to the hostel including the parents/guardians will   have to make necessary entries in the visitor’s book available at the   hostel entrance with the security guard.

7. ATTENDENCE RULE-

7.1 All the residents are supposed to report for the Roll call every day at the notified time i.e. 7:00 pm for girl’s hostel.

7.2 All the students are required to be present physically and make proper queue to record their presence.

7.3 In case of any emergency or illness, the students are required to inform the Warden before the time of attendance.

8. LEAVE RULE-

8.1 No students shall leave the hostel without prior permission of the Hostel Warden.

8.2 No out-pass will be issued on weekdays(except emergency/ week day   holidays).Weekend out-pass will be provided on Thursday and Friday   between 4:00 pm to 4:00 pm only.

8.3 Students intending to go home during the working days for   attending family/ social functions will require permission of the HOD,   subject to receipt of written request for the same from parents or local   guardians.

8.4 No student shall pay home visit to the Warden’s residence except   emergency situations. A student shall check telephonic permission of the   Warden/ Asst. Warden for the meeting.

8.5 Hostellers taking leave during vacation period should clearly   mention address where they are going, telephone number,  dates &   other required information in the out-pass.

8.6 Day out-pass cannot be taken as a matter of routine. Out-pass for day outing will be issued only after class hours.

All hostel residents seeking out-pass are required to follow the instruction given below-

i.         Out-pass permission should be obtained on prescribed format.

ii.         Only one student will be allowed on a single out-pass.

iii.         Student name, address, mobile no., should be written clearly.

iv.         Out time & In time mentioned on the out-pass must be strictly followed.

v.         If someone is not able to return within the specified time   due to some emergency, he/she must inform telephonically to the   Warden/Asst. Warden.

Schedule for issuing of out-pass-

Week end out-pass (Every Thursday & Friday)       :   4:00 pm to 4:30 pm

One day prior to week day holidays                         :   4:00 pm to 4:30 pm

Violation of any of the above rules shall be treated as an act of indiscipline and shall attract disciplinary action.

General Information about the Girls Hostel

The Institute maintains three separate hostels viz.  Girls’ hostel,   Boys’ hostel, and International Students’ Hostel for the UG scholars   within the campus. The Girl’s Hostel comprises of 2 blocks i.e. Hostel   No. 1 and Hostel No. 2.Each Hostel has four floors. In Hostel No. 1, 48   double seated rooms and 12 single seated rooms are present while in   Hostel No. 2, 48 double seated rooms and 08 single seated rooms are   present.  In total the Hostel have the capacity of 212 Students to   accommodate. Presently 189 students are residing here.

The Rooms are spacious, properly ventilated, fully furnished and   equipped with all the basic facilities like bed, study table, cupboard   etc. Each floor has 2 toilet blocks each with wash basins, mirrors,   bathroom etc. Water coolers and geysers are present at every floor.   Indoor game facility like T.T., Badminton court is also provided inside   the hostel. There is a separate visitor’s room for the parents and   guardians. Other facilities include the presence of a common room with a   T.V., Study room   with a mini Library, newspapers, notice board etc.

Administrative Warden –      Prof. (Dr.) Vidula S. Gujjarwar

Warden   –     Dr. Monika Sharma




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